Faculty Internal Grant Management

Drone aerial view of Old Main. Photo: Luke Hollister

 Grant Management

Faculty Internal Grants

The Office of Research and Sponsored Programs supports the post-award administration of several internal grant programs for WWU faculty in coordination with an awardee's college and department administration. This includes:

  • Summer Research Grants
  • Summer Teaching Grants
  • Pilot Project Grants
  • Mini Grants
  • Manuscript Preparation Grants

Please keep in mind that internal grants are state funds and must be managed in accordance with university policy and applicable federal, state, and local laws. Prior to incurring any expenses, reach out to your department manager or rsp@wwu.edu with any questions not addressed on this page.

Guidance for All Internal Grants

  • Leave the "grant" checkbox UNCHECKED on Pcard reviewer for Internal Grants. 
  • The award number is also the Activity Code.
  • For assistance accessing your JP Morgan account see the Treasury Services payment card page. 

Expenditures deviating from the award budget must be pre-approved by the Vice Provost for Research. Prepare a new budget and justification explaining why there is a change and contact us at rsp@wwu.edu. Include your Award Number in the subject line (i.e. Pilot Award RCxxxx - Budget Change Request).

Budgets are contained within the eSign application package. Links to the eSign application package are included in the award letter. Chairs and department managers are copied on award letters emailed to faculty awardees.

Note: Colleges and departments do not always require application packages to be routed to department managers. Faculty and/or chairs can provide department managers with this information if the award letter is misplaced.

Grant Specific Information

These awards are for summer salary only. Applicants are notified before the end of fall quarter each year. RSP initiates the Personnel Action form in the spring. Funding is distributed over the July 1 through August 31 pay periods following the fall term notification. In summer 2025 those are pay dates 14-17 (July 25-Sept 10).

These awards are for summer salary only. Applicants are notified before the end of fall quarter each year. RSP initiates the Personnel Action form in the spring. Funding is distributed over the July 1 through August 31 pay periods following the fall term notification. In summer 2025 those are pay dates 14-17 (July 25-Sept 10).
  • Awards are made at the end of the fall, winter, and spring academic terms. 
  • Accounts will be closed 12 months following the award notification date. 
  • Prior to incurring expenses, work with your department manager to arrange contracts for service, purchasing, travel, and hiring and other implementation needs.  
  • Use Fast Index: FSRAC
  • Activity Code/Award Number: Begins with "RC" and is provided in your award letter (i.e. RCxxxx).
  • Awards are made on a rolling basis and within 30-days of receiving an application. 
  • Accounts will be closed 12 months following the award notification date. 
  • Prior to incurring expenses, work with your department manager to arrange contracts for service, purchasing, travel, and hiring and other implementation needs.  
  • Use Fast Index: FSMFS
  • Activity Code/Award Number: Begins with "MF" and is provided in your award letter (i.e. MFxxxx).
  • Awards are made on a rolling basis and within 30-days of receiving an application. 
  • Accounts will be closed 12 months following the award notification date. 
  • Prior to incurring expenses, work with your department manager to arrange contracts for service, purchasing, travel, and hiring and other implementation needs.  
  • Use Fast Index: FSMFS
  • Activity Code/Award Number: Begins with "MS" and is provided in your award letter  (i.e. MSxxxx).

Looking for Student Internal Grant Management information?